SRAPPA 2026 Regional Conference
Embassy Suites/Concord Convention Center
5400 John Q. Hammons Drive Northwest Concord, NC 28027 United States
Leading Today and Designing Tomorrow
The SRAPPA Annual Conference is the premier gathering for facilities management professionals across the Southern Region. Whether you're looking to sharpen your expertise, discover new solutions, or simply reconnect with colleagues who understand the unique challenges of your work, this conference delivers an experience that goes far beyond the sessions. From the exhibit floor to the golf course, every moment is an opportunity to learn, connect, and recharge.
Grow
Unlock best practices and gain invaluable insights from top institutional leaders. Our informative sessions, keynotes, and workshops are designed to empower you with cutting-edge strategies and thought leadership you can bring back to your campus immediately.
Connect
Discover the latest education trends and product innovations on the exhibit floor. Engage in one-on-one conversations and find the best solutions and services tailored to your organization's needs — all under one roof.
Get Inspired
Join dynamic sessions that offer actionable strategies you can implement right away. Leave with fresh ideas, renewed energy, and a clear sense of direction to move your institution forward.
Community
Immerse yourself in a thriving and engaging community of peers. Enjoy local activities and events that extend your learning experience well beyond the sessions — because some of the best conversations happen outside the conference room.
Relax & Recharge with an onsite Golf Course or Spa Time
Take advantage of two exceptional on-site amenities available to conference attendees.
Unwind at Spa Botanica, a full-service spa offering a range of treatments designed to help you decompress and rejuvenate between sessions. For reservations or inquiries, contact Spa Manager Donna Edwards-Hix at donna.edwardshix@atriumhospitality.com.
Hit the links at Rocky River Golf Course, a premier course perfect for networking in a relaxed, scenic setting. For tee times and information, contact Jason Nelson at Jason.nelson@atriumhospitality.com.
Discounted Hotel Rooms with SRAPPA Room Block.
*Wednesday & Thursday are sold out at the Embassy Suites, please see below for Overflow Hotel Reservation links.*
Stay onsite at the conference hotel with special rates starting at $169/night.
Room block rate expires 10/6.
Embassy Suites by Hilton Charlotte Concord Golf Resort & Spa
5400 John Q. Hammons Drive NW ,
Concord, NC 28027
Overflow Hotels
If the Embassy Suites is booked, the following nearby hotels are available as overflow options. Please book directly with the hotel using the links below.
Homewood Suites by Hilton Concord Charlotte
7300 Scott Padgett Pkwy,
Concord, NC 28027
Courtyard by Marriott Charlotte Concord
7201 Scott Padgett Pkwy,
Concord, NC 28027
Residence Inn by Marriott Charlotte Concord
7601 Scott Padgett Pkwy,
Concord, NC 28027
Exhibitor & Sponsorship Opportunities
Flexible sponsorship options offer brand visibility throughout the event and meaningful engagement with the higher education facilities community.
Exhibitors |
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General Booth (10x10) $3500.00 A 10x10 booth provides 100 square feet of dedicated exhibit space, the perfect footprint for showcasing your brand, products, and services. Ideal for companies looking to make a strong impression and connect one-on-one with attendees. Includes (2) Conference Tickets, (1) Power drop, (1) 6-foot draped table, (2) chairs, and a wastebasket. Additional Booth Personnel - $350
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Double Booth (10 x 20) $6,000.00 A 10x20 Premium booth provides 200 square feet of elevated exhibit space, double the footprint of a standard booth, giving your brand maximum visibility and room to make a lasting impact. Ideal for companies looking to create an immersive brand experience, display a broader range of products, and engage with a higher volume of attendees. Includes (4) Conference Tickets, (2) Power drops, (2) 6-foot draped tables, (4) chairs, and a wastebasket. Additional Booth Personnel - $350
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Premium Endcap Booth (10x20) $8,000.00 A 10x20 Premium Endcap booth offers 200 square feet of high-visibility exhibit space positioned at the end of a booth row, providing exposure from three sides and significantly increased foot traffic. Perfect for companies seeking maximum brand presence, a distinctive exhibit layout, and the opportunity to engage attendees from multiple directions. Includes (4) Conference Tickets, (2) Power drops, (2) 6-foot draped tables, (4) chairs, and a wastebasket. Additional Booth Personnel - $350
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A tabletop exhibit offers a streamlined, cost-effective way to put your brand in front of attendees. Ideal for companies looking for a professional presence and face-to-face conversations with the higher education facilities community without the footprint of a full booth. Additional Booth Personnel - $350
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Ensure your booth stays fully powered throughout the event with our Electricity / Power add-on. This service provides a dedicated power connection directly to your exhibit space, keeping your devices, displays, and equipment running seamlessly all day. Recommended for any exhibitor utilizing electronic displays, demonstrations, or interactive technology at their booth. This is for a second power drop in a standard booth or a third power drop in a Double or Premium booth. |
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Maximize your return on investment with our Lead Capture add-on. A powerful tool designed to help you seamlessly collect and manage attendee information directly from your booth. Quickly scan badges, log visitor details, and capture key notes in real time, ensuring no valuable connection goes unrecorded. |
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Bronze |
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Attendee Scholarship $1,600.00 Make a meaningful impact by sponsoring an Attendee Scholarship. Your sponsorship covers the cost of registration & travel for a deserving attendee, providing them with access to world-class education, networking opportunities, and industry insights. This highly visible sponsorship demonstrates your organization's commitment to community, inclusivity, and the advancement of the profession. |
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Put your brand directly in the hands of every attendee with a Swag Bag Insert. One of the most cost-effective and far-reaching sponsorship opportunities available. Your branded item, promotional material, or marketing collateral will be placed inside the official event swag bag, distributed to all registered attendees upon arrival. |
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Put your brand front and center with an Event App Banner. A premium digital sponsorship opportunity that places your company's message directly in the hands of every attendee. As the official event app serves as the go-to resource for schedules, speakers, and venue information, your banner ad will receive consistent, high-visibility exposure throughout the duration of the event. |
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Silver |
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AM/PM Breaks - Daily $3,000.00 Fuel the conversation with a Snack Break Sponsorship. Snack breaks are natural gathering moments where attendees relax, recharge, and engage in meaningful conversations, putting your brand at the center of the action. |
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Start the day on a high note with a Breakfast Sponsorship Breakfast is where the day begins and connections are made — giving your brand the perfect platform to engage with attendees in a relaxed, welcoming atmosphere before the day's sessions get underway. |
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Make a lasting impression by contributing an in-kind gift to our event raffle. A fun and high-energy sponsorship opportunity that puts your brand in the spotlight. As an In-Kind Raffle Gift Sponsor, your donated product, experience, or service will be featured as a raffle prize, giving your brand prominent recognition during the drawing and across all related event communications. |
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Show your appreciation for our distinguished speakers while elevating your brand with an In-Kind Speaker Gift Sponsorship. As the sponsor of this unique opportunity, your donated product, experience, or service will be presented as a gift to each of our keynote and featured speakers; individuals who are among the most respected and influential voices in the industry. |
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Put your brand directly in the hands of every attendee with an In-Kind Attendee Gift Sponsorship. As a sponsor of this opportunity, your donated product, experience, or service will be presented as a gift to all registered attendees. Whether it's a branded item, a curated experience, or a useful product sample, your contribution will be met with genuine appreciation and serve as a lasting reminder of your company's generosity and commitment to the industry community. |
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Gold |
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Swag Bag (Co-Branded) $5,000.00 Make a bold statement from the moment attendees arrive with a Co-Branded Swag Bag Sponsorship. One of the most visible and tangible sponsorship opportunities available. As the co-branded sponsor, your company's logo will appear alongside the event brand on the official swag bag distributed to every registered attendee upon arrival. |
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Set the tone for an unforgettable evening as the exclusive Expo Reception Sponsor. A premier opportunity to connect with attendees in a relaxed, social atmosphere where the best conversations happen. As the sponsor of this signature event, your company's name and logo will be prominently featured throughout the reception space, on event signage, in the event program, and across all related communications. |
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Fuel the conversation and keep the momentum going as the Lunch Sponsor. A high-visibility opportunity to connect your brand with every attendee at the midpoint of the day. As the sponsor of this signature meal, your company's name and logo will be prominently featured throughout the dining area, on event signage, in the event program, and across all related communications. |
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Achieve unmatched brand visibility with a Lanyard Sponsorship. One of the most worn and widely seen sponsorship opportunities at the event. As the exclusive Lanyard Sponsor, your company's name and logo will be prominently displayed on every attendee's lanyard, worn throughout the entire duration of the event by every registered participant. |
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Hall of Fame Shuttle Bus $5,000.00 Make your mark from the very first moment with a Hall of Fame Transportation / Shuttle Sponsorship. A unique and memorable opportunity to connect with attendees before they even step foot through the door. Your company's name and logo will be prominently featured on shuttle signage, in event communications, and across all related materials. |
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Position your brand at the forefront of innovation and education with a Technical Tuesday Sponsorship. A unique opportunity to align your company with one of the most dynamic and content-rich days of the event. |
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Technical Tuesday Shuttle Bus $5,000.00 Get your brand moving with a Technical Tuesday Shuttle Bus Sponsorship. A fun and highly visible opportunity to connect with attendees as they travel to and from the day's technical tours and site visits. |
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Women in Facilities Management Program $5,000.00 Champion diversity, inclusion, and the advancement of women in the profession with a Women in Facilities Management Program Sponsorship. |
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Women in Facilities Brunch $5,000.00 Bring the Women in Facilities Management community together over a dedicated Brunch Sponsorship. This relaxed, informal setting gives attendees space for candid conversation, mentorship, and networking outside the formal session schedule. As sponsor, your company's name and logo will be prominently featured throughout the brunch space, on event signage, in the event program, and across all related communications. |
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Technical Tuesday Lunch $5,000.00 Keep the momentum going on one of the event's most content-rich days as the Technical Tuesday Lunch Sponsor. A high-visibility opportunity to connect with attendees right as they return from the day's technical tours and site visits, when conversation is at its most energized. Your company's name and logo will be prominently featured throughout the dining area, on event signage, in the event program, and across all related communications. |
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Platinum |
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Elevate your brand to center stage with a Keynote Speaker Sponsorship. The most prestigious and high-profile sponsorship opportunity the event has to offer. |
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Nurture the whole attendee experience with a Wellness Lounge Sponsorship. A distinctive and deeply appreciated opportunity to provide a sanctuary of relaxation and rejuvenation in the heart of a busy event schedule. |
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NASCAR Hall of Fame Event $10,000.00 Take your brand on the ultimate victory lap with a NASCAR Hall of Fame Sponsorship — an electrifying and truly one-of-a-kind opportunity to align your company with one of the most iconic and celebrated destinations in all of sports. |
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Ready to Sponsor SRAPPA's Annual Conference?
Contact events@appa.org for sponsorship questions.
Conference Theme: Leading Today and Designing Tomorrow:
SRAPPA invites you to submit a program proposal for the 2026 SRAPPA Annual Meeting and Tradeshow, an exceptional opportunity to contribute to a dynamic professional development experience for facilities professionals across the educational community.
The Annual Meeting and Tradeshow brings together facilities leaders and decision-makers to engage in meaningful discussions, share effective strategies, and address the evolving challenges facing facilities operations today and in the future.
Our goal is to offer programming that meets the diverse needs and interests of professionals representing all aspects of educational facilities operations at public and private institutions, including:
- Universities and Colleges
- Community Colleges
- K–12 Institutions
We welcome proposals that deliver innovative, comprehensive, and inclusive perspectives on the issues impacting facilities professionals. Sessions should be practical, forward-thinking, and aligned with the conference theme, Leading Today and Designing Tomorrow.
The deadline for proposal submissions is July 31st, 2026.
Speaker Registration Requirements:
- Business Partner (BP) speakers (2) must be registered as either an event exhibitor/sponsor attendee or as a speaker.
- If your program is selected, registration instructions will be provided.
- Educational Institute (EDU) speakers (2) must be registered as an attendee or speaker.
- If your program is selected, registration instructions will be provided.
- Institutional registration opens March 1, 2026.
- Speaker registration (BP & EDU) includes full access to event:
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- Educational sessions
- Tradeshow
- All event meals
Call for Papers Requirements
- Submissions from SRAPPA educational institute members
- Submissions from SRAPPA Business Partners
- Relevant to 2026 theme: Leading Today and Designing Tomorrow
- Length: 45 minutes to include Q&A
- Title: 3 to 5 words in length
- Abstract: 5 to 7 sentences
- Three learning outcomes that support the conference theme
- Contact information for all proposed presenters (limit 4) to include:
- Full name and title, name of institution/company
- Phone number/email
- Short bio with image for each presenter (for session introductions)
- Please be mindful that submissions should be educational in nature, not a company-specific “sales pitch.” Successful proposals are related to a project, program, process, service, method, idea, etc.
- Please share this “Call for Papers” with others in your organization who are interested in presenting but may not be on the SRAPPA contact list.
Ready to Submit: Complete the form here.
Submissions Deadline: July 31st, 2026
Questions: Please reach out to Priti Bhatia (pbhatia3@gatech.edu) and Solomon Franklin (stfrankl@charlotte.edu)
Women in Facilities Management
Friday, Oct 30th |10:0am- Noon EDT
The Women in Higher Education Facilities Management program is designed to empower, connect, and elevate women professionals across facilities, planning, administration, and campus operations. As the industry evolves, this dedicated program creates a platform to address the unique challenges and opportunities women face while advancing leadership, technical expertise, and career growth.
Through a combination of panel discussions, interactive workshops, and networking opportunities, the program highlights the contributions of women leaders across higher education institutions. Key topics include leadership development, career navigation, mentorship, work-life integration, and strategies for fostering inclusive and equitable workplaces.
A central focus of the program is building a strong pipeline of future leaders by promoting mentorship, sponsorship, and peer-to-peer learning.
This dedicated program aims to strengthen professional networks, inspire innovation, and support the continued advancement of women in higher education facilities management that creates lasting impact across campuses and communities.
Technical Tuesday
Tuesday, Oct 27th | 10am - 4pm EDT
Dubois Center at UNC Charlotte Center City
Investing in your team's professional development shouldn't have to come at a cost. That's why we're proud to offer Technical Tuesday — a FREE, hands-on training experience designed specifically for facilities technicians and maintenance professionals.
This year, Technical Tuesday will be hosted at the Dubois Center at UNC Charlotte Center City, located in the heart of Uptown Charlotte at 320 East 9th Street. This modern, state-of-the-art facility offers flexible learning spaces, convenient access to light rail, and is surrounded by the dining, culture, and energy of one of the Southeast's most vibrant urban centers — making it an ideal setting for a day of hands-on learning and professional connection.
To make participation as easy as possible, transportation will be provided so getting there is one less thing to worry about. And to keep the momentum going throughout the day, lunch is included — because great training deserves a great meal.
Don't let budget constraints hold your team back. Technical Tuesday is our way of investing in the professionals who keep our campuses running — because a stronger workforce benefits all of us.
Registration is free. Transportation and lunch are on us. The impact is priceless.
Welcome Reception
Tuesday, Oct 27th - 5pm - 8pm EDT
NASCAR Hall of Fame
Kick off the SRAPPA Annual Conference in unforgettable fashion! On Tuesday evening, join your fellow facilities professionals for a reception and dinner at one of Charlotte's most iconic destinations — the NASCAR Hall of Fame.
Set against the backdrop of the legendary Glory Road, featuring 18 iconic stock cars on display, the Great Hall provides a one-of-a-kind atmosphere to connect, unwind, and celebrate the start of a great conference. Gather for a reception surrounded by NASCAR racing cars, then dine beside priceless artifacts and memorabilia Nascar Hall of Fame that tell the story of one of America's most beloved sports.
Best of all, transportation will be provided from the conference hotel, so you can sit back, relax, and enjoy the ride — no need to worry about navigating Uptown Charlotte on your own.
Whether you're a die-hard racing fan or simply appreciate a truly unique setting, Tuesday night at the NASCAR Hall of Fame is an experience you won't want to miss.
Rev up your engines — the SRAPPA Annual Conference starts here.
Attendee Scholarships
Make a meaningful impact by sponsoring an Attendee Scholarship.
Your sponsorship covers the cost of registration & travel for a deserving attendee, providing them with access to world-class education, networking opportunities, and industry insights.
With Gratitude
Thank You to Our Sponsors
Our sponsors make this conference possible. Their generous support helps us deliver great education, networking and events for the facilities community. Please join us in thanking each of the organizations below.
Platinum Sponsors
Platinum sponsorship opportunities are still available.
Purchase SponsorshipGold Sponsors
2 sponsors
Grainger
Trane
Silver Sponsors
7 sponsors
After Disaster
ARC Facilities
FranklinCovey
Gordian
Nova Southeastern University
Servpro Global DRT
Suddath Moving & Storage LLC
Bronze Sponsors
5 sponsors
After Disaster
OrangeQC LLC
Roth IAMS
Terracon Consultants Inc.
VDA Elevator Consultants
With Gratitude
Thank You to Our Exhibitors
Our exhibitors help make this conference possible. Their support, expertise and partnership strengthen the facilities community and bring new ideas, products and solutions to our members. We're grateful to every company below for joining us. Please stop by their booths, say thank you and see what they have to share.
SRAPPA 2026 Conference:
Your Concord Exhibitor Guide
October 27–29 at the Embassy Suites / Concord Convention Center.
Everything you need before you ship, set up, and exhibit — deadlines, schedule, booth details, and venue services, all in one place.
👋 Welcome
We are delighted to welcome you to the SRAPPA 2026 Conference in Concord, North Carolina. This guide brings your booth confirmation, exhibitor deadlines, venue services, shipping/drayage information, and onsite logistics together in one place.
🏢 Event Location
Embassy Suites / Concord Convention Center
5400 John Q. Hammons Drive NW
Concord, NC 28027
🏨 Hotel Accommodations
SRAPPA discounted room block: $259 + tax. Final day to reserve: October 6, 2026.
Book your SRAPPA hotel room →⏰ Key Exhibitor Deadlines
🗓️ Exhibitor Schedule at a Glance
| Date | Time | Exhibitor Activity |
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| Tuesday, October 27 | 10:00 AM–5:00 PM | Exhibitor Setup / Move-In |
| Wednesday, October 28 | 10:00 AM–2:00 PM | Expo Floor Open |
| Wednesday, October 28 | 3:00–5:00 PM | Expo Reception |
| Wednesday, October 28 | After 5:00 PM | Open evening for dinner with Business Partners and clients |
| Thursday, October 29 | 8:30 AM–12:30 PM | Expo Floor Open |
| Thursday, October 29 | 1:00–5:00 PM | Exhibitor Load-Out / Move-Out |
📦 Move-In & Move-Out Reminders
- Have your booth fully set and ready before the expo opens Wednesday at 10:00 AM.
- Do not begin dismantling your booth before the expo closes Thursday at 12:30 PM.
- Remove all exhibitor materials and freight within the designated load-out window.
🥂 Wednesday Expo Reception
The Expo Reception takes place Wednesday from 3:00–5:00 PM on the expo floor with dedicated networking time for exhibitors and attendees. Following the reception, the evening is open for Business Partners to host or meet with clients and colleagues for dinner.
🎪 What Your Booth Includes
- 10′ × 10′ pipe-and-drape exhibit booth. or 10 x20 (dependent on specific purchase)
- One 6′ draped table with linen and two chairs. Double/Premium booth purchases double the standard table/chair order.
- Two or Four complimentary registrations (confirm APPA has the correct names)
- One power drop for the exhibit. Additional power may be pre-purchased.
- Listing in the Event App Exhibitor Directory and on the SRAPPA website.
- Access to the attendee list 14 days prior to the event.
- Lead Capture, if pre-purchased.
🛠️ Exhibitor Services & Add-Ons
The Embassy Suites / Concord Convention Center Exhibitor Service Order Form can be used for additional furniture, drayage, forklift service, and related venue services.
| 6′×30″ / 6′×18″ table | $15 per item/per day |
| Standing cocktail table | $15 per item/per day |
| Bar stool | $25 per item/per day |
Pricing is subject to applicable tax and a 26% service charge. Items added during the event are subject to a $100 late-order fee.
Venue Exhibitor Services Contact: Scott Birckhead • 704-454-1767 • SCOTT.BIRCKHEAD@ATRIUMHOSPITALITY.COM
🚚 Shipping, Deliveries & Drayage
| Per Box | $50 |
| Per Pelican Case | $100 |
| Per Pallet | $500 (inbound & outbound) |
| Specialty Items | $250 (pricing may vary by item) |
| Forklift + Operator | $700 (inbound & outbound) |
- Forklift service must be scheduled in advance.
- Oversized deliveries over 81″ high or 47″ wide must arrive on a lift-gate truck.
- Submit the venue Exhibitor Service Order Form two weeks prior to show start; payment must be processed before the show to receive requested items.
- Confirm the required shipping label format with Scott Birckhead before sending freight.
Venue address: Embassy Suites / Concord Convention Center, 5400 John Q. Hammons Drive NW, Concord, NC 28027 • Hotel phone: 704-455-8200.
Download Exhibitor Shipping Form📶 Program Schedule & Mobile App
A full conference schedule, meeting room assignments, announcements, and event updates will be shared through the APPA Events mobile app prior to the conference.
- Download the APPA Events app before arrival.
- Use your APPA/Novi login credentials to access the app.
- Check the app regularly onsite for schedule updates and announcements.
❓ Questions before you arrive?
The APPA Events Team will be onsite throughout the conference. Reach out anytime before you ship or travel.
Email Jessica GormanJessica Gorman • Event Manager, APPA • jgorman@appa.org
General Inquiries • events@appa.org • APPA.org
We look forward to welcoming you to Concord! 🎉
To Register or Purchase a Sponsorship or Exhibitor Booth you must be logged into your APPA account.
If you do not have an account, you can create one here.
Cancellations and Transfers
- How to cancel: Email your request to events@appa.org
- Refunds: Cancellations received at least 30 days before the event start date receive a full refund of the registration fee.
- After the 30-day deadline: Registrations are not refundable and cannot be deferred to a later event. You may transfer your registration to another person within the same organization for the same event; please email events@appa.org to arrange the transfer.
- Travel and lodging: SRAPPA is not responsible for any travel or lodging costs.